Faculty & Staff Resources
Faculty and Staff who wish to lead a study abroad program must submit a study abroad proposal for review by the Education Abroad Committee. More details about the proposal and the proposal submission and approval process are found below. For your reference, in planning a program, please thoroughly read, Guidelines to Design and Implement Faculty/Staff-Led Study Abroad Programs​.
AY 2024-2025 Proposal Submission Deadlines
When you click one of the buttons above, you will first be asked to select the time your trip will take place, see screenshots below.
Once you are in the proposal application, you will see some instructions at the top of the page, along with some required items to complete the proposal.
Many of the required items are questionnaires, which request some general information about your trip. Click the 'Done' button at the bottom of the list of questions to mark the questionnaire as complete.
Once you have completed all of the application elements, you will see a green checkmark next to each item, and a button will appear at the top. Click this 'submit your application' button to submit your proposal for review.
Winter Break/J-Mester Programs
- Faculty and Staff who are proposing a new study abroad trip must to complete a comprehensive proposal. Please see the proposal approval rubric, as a guideline to the required content criteria. This approval rubric will be used by the Education Abroad Committee for all submitted faculty-led proposals beginning with the Fall 2022 proposal submission cycle.
- Faculty and Staff who are proposing the renewal of a study abroad trip that has run during a previous year, please use the renew an existing program button below (An EAC proposal approval is valid for 2 (two) years).
- Additional information on renewal proposals:
- For an unchanged proposal/program, a renewal proposal application is required 2 years after an EAC approval, instead of every year as previously required.
- A new proposal is required if a program has not run for the past two years due to under-enrollment or other circumstances, or if there have been significant changes to the program (i.e. change of country).
- Additional information on renewal proposals:
- All Faculty/Staff-Led Study Abroad Programs must be approved by the Education Abroad Committee before organizing and traveling. Proposals to lead programs abroad must be submitted by a full-time faculty or staff member. Proposals can be for programs that include coursework, research, civic engagement/service-learning, cultural enrichment, or any combination of these activities.
- More information on the Education Abroad Committee can be found, here.
- Deadlines for Submission:
Applications are reviewed by the Morehouse College Education Abroad Committee only three times each year. Deadlines for the submission of Faculty/Staff-Led study abroad programs are listed below. Before beginning the proposal, you can preview the questions, here. Additional proposal application submission instructions can be viewed, here. Please be certain to review the OIE - Faculty/Staff-Led Study Abroad Workflow document, here, as a reference when planning your study abroad experience.
AY 2024-2025 Proposal Submission Deadlines
- Winter Break/J-Mester Programs
- April 1, 2024
- Spring Break and Summer Programs
- August 1, 2024
- Faculty/Staff Resources:
- OIE - Faculty/Staff-Led Study Abroad Workflow
- OIE Faculty-Led Budget Template for Program Fees
- Credit Bearing Guidance for Study Abroad Programs
- OIE Funding Criteria (outlines program requirements to qualify for internal funding)
- OIE Chaperone Policy (outlines guidelines for faculty/staff traveling with students to and from a study abroad destination)
- Collegiate Travel Planners (CTP) The designated travel agency for all study abroad programs. CTP can also be used to book other services as needed. However, you are not prohibited from using local services on the ground at your destination as consultants and vendors. See booking guidelines, here.
- Traveler Safety (travel safety guidelines for faculty and students)
- OIE Faculty/Staff-Led Incident Report - Form used to report an incident to OIE while abroad (in addition to Emergency Action Plan Protocols).
- OIE Faculty/Staff-Led Final Program Report Guidelines
- Worldwide Travel Visa Guide (Learn the requirements and how to apply for a visa to any country in the world)
​Contract Routing Form, Consultant Forms, General Terms and Conditions Agreement, Travel Agreement, and Vendor Registration Forms are for use in planning a faculty/staff-led program. All contracts and agreements must be executed in accordance with the Morehouse College Procurement Policies and Procedures, here.
- Contract Routing Form (Contract Routing Form Instructions)
- Contract Routing Workflow
- Vendor Agreement Template
- Consulting Services Agreement _ Federal Funds
- Consulting Services Agreement _ Institutional Funds
- General Terms and Conditions
- Vendor Registration Forms (Vendor On-Boarding Instructions)
When you click one of the buttons above, you will first be asked to select the time your trip will take place, see screenshots below.
Once you are in the proposal application, you will see some instructions at the top of the page, along with some required items to complete the proposal.
Many of the required items are questionnaires, which request some general information about your trip. Click the 'Done' button at the bottom of the list of questions to mark the questionnaire as complete.
Once you have completed all of the application elements, you will see a green checkmark next to each item, and a button will appear at the top. Click this 'submit your application' button to submit your proposal for review.
- September 15th