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Faculty/Staff: Leading Students Abroad

Faculty and Staff who wish to lead a study abroad program must submit a study abroad proposal for review by the Education Abroad Committee. More details about the proposal and the proposal submission and approval process are found below.  For your reference, in planning a program, please thoroughly read, Guidelines to Design and Implement Faculty/Staff-Led Study Abroad Programs​.
 
  • Faculty and Staff who are proposing a new study abroad trip will need to complete a comprehensive proposal. Please see the proposal approval rubric, here as a guideline to the required content criteria.  This approval rubric will be used by the Education Abroad Committee for all submitted faculty-led proposals beginning with the fall 2022 proposal submission cycle. 
  • Faculty and Staff who are proposing the renewal of a study abroad trip that has run during a previous year, please use the renew an existing program button below (An EAC proposal approval is valid for 2 (two) years).
    • Additional information on renewal proposals:
      • For an unchanged proposal/program, a renewal proposal application is required 2 years after an EAC approval, instead of every year as previously required.
      • A new proposal is required if a program has not run for the past two years due to under-enrollment or other circumstances, or if there have been significant changes to the program (i.e. change of country).
  • All Faculty/Staff-Led Study Abroad Programs must be approved by the Education Abroad Committee before organizing and traveling. Proposals to lead programs abroad must be submitted by a full-time faculty or staff member. Proposals can be for programs that include coursework, research, civic engagement/service-learning, cultural enrichment, or any combination of these activities. 
    • More information on the Education Abroad Committee can be found, here.
  • Deadlines for Submission:
Applications are reviewed by the Morehouse College Education Abroad Committee only three times each year. Deadlines for the submission of Faculty/Staff-Led study abroad programs are listed below. Before beginning the proposal, you can preview the questions, here. Additional proposal application submission instructions can be viewed, here. Please be certain to review the OIE - Faculty/Staff-Led Study Abroad Workflow document, here, as a reference when planning your study abroad experience. 
 
  • Spring Break Programs
    • September 1st
 
  • Summer Programs
    • October 1st 
 
  • Winter Break/J-Mester Programs
    • August 1st 
 

​Contract Routing Form, Consultant Forms, General Terms and Conditions Agreement, Travel Agreement, and the Vendor Registration Forms are for use in planning a faculty/staff-led program.  All contracts and agreements must be executed in accordance with the Morehouse College Procurement Policies and Procedures, here.

 

When you click one of the buttons above, you will first be asked to select the time your trip will take place, see screenshots below.

Select Term of Travel

Once you are in the proposal application, you will see some instructions at the top of the page, along with some required items to complete the proposal.
Application Overview

Many of the required items are questionnaires, which request some general information about your trip. Click the 'Done' button at the bottom of the list of questions to mark the questionnaire as complete.
Questionnaire
Once you have completed all of the application elements, you will see a green checkmark next to each item, and a button will appear at the top. Click this 'submit your application' button to submit your proposal for review.
Submit Your Application